MEETING RECAP AIA Virginia | 2020 Board of Directors December 10, 2020 Zoom Virtual Meeting
Motions Made and Approved: The Board of Directors of AIA Virginia voted as follows: ● Approval of October 9, 2020 Meeting Minutes ● Approval of Proposed Bylaws Changes for Presentation to the Membership
Written reports were provided for the following consent agenda items:
• PAC Update • General Assembly Special Session Wrap-Up • Membership Update • Amber Book Update • Virginia NOMA Update • Mid-Career Professionals Program Update • Emerging Leaders in Architecture Update • Operation: Reach, Retain, and Develop Update • AEC Symposium Update
Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, FAIA at cclayborne@aiava.org.
This is the last meeting of the 2020 AIA Virginia Board of Directors.
MEETING RECAP AIA Virginia | 2020 Board of Directors October 9, 2020 Zoom Virtual Meeting
Motions Made and Approved:
The Board of Directors of AIA Virginia voted as follows:
● Approval of August 7, 2020 Meeting Minutes ● Approval of August 31, 2020 Meeting Minutes ● Approval to change the name of the Equity, Diversity, and Inclusion Committee to the Justice, Equity, Diversity, and Inclusion Committee in the Rules of the Organization. ● Approval of including the Finance Committee to the Rules of the Organization. ● Approval of the Secretary’s Advisory Committee’s governance efficiency recommendations for presentation to the membership.
Written reports were provided for the following consent agenda items:
PAC Update
General Assembly Special Session Update
Gubernatorial Appointments
Membership Update
Amber Book Update
Virginia NOMA Update
Emerging Leaders in Architecture Update
Operation: Reach, Retain, and Develop Update
Partnership with Virginia Department of Mines, Minerals, and Energy
Virginia Energy Efficiency Council Membership Swap
AEC Joint Owner Forum – Department of General Services
AEC Conference Update
Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, FAIA at cclayborne@aiava.org.
The next meeting of the 2020 AIA Virginia Board of Directors will take place Thursday, December 10, 2020.
MEETING RECAP AIA Virginia | 2020 Board of Directors August 7, 2020 Zoom Virtual Meeting
Motions Made and Approved:
The Board of Directors of AIA Virginia voted as follows:
Approval of June 26, 2020 Meeting Minutes
Approval of the AIA Virginia Honors Awards as proposed by the Honors Committee
Approval of using donations from the 2020 Visions for Architecture to support Hampton University’s architecture program
Approval of the 2021 Slate of Officers for presentation at the Annual Meeting as proposed by the Nominating Committee
Approval of granting the President the authority to cast final votes for AIA National candidates for office at her discretion on behalf of AIA Virginia
Written reports were provided for the following consent agenda items:
PAC Update
Membership Update
Amber Book Update
Foresight 2020 Update
Virginia NOMA Update
Emerging Leaders in Architecture Update
Mid-Career Stage Leadership Program Update
Operation: Reach, Retain, and Develop Update
AIA/ACEC Joint Virginia Disparity Study Letter
AIA Virginia Participating in Virginia Energy Plan
Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, FAIA at cclayborne@aiava.org.
The next meeting of the 2020 AIA Virginia Board of Directors will take place Friday, October 9, 2020.
AIA Virginia | 2020 Board of Directors February 28, 2020 AIA Virginia Headquarters
Motions Made and Approved:
The Board of Directors of AIA Virginia voted as follows:
Approval of December 12, 2019, Meeting Minutes
Approval of December 13, 2019, Meeting Minutes
Approval of appointments to the 2020 Honors Committee
Approval of endorsing Charles Hendricks, AIA for Harrisonburg City Council
Approval of appointments to the 2020 Nominating Committee
Approval of placing an Equity, Diversity, and Inclusion Committee in the Rules of the Organization
Approval of the AIA Virginia 2020-2022 Strategic Plan
Approval of the AIA Virginia Financial Investment Plan
Approval of the Audit Report for fiscal year ending June 30, 2019
Approval of appointments to the 2020 Secretary’s Advisory Committee
Written reports were
provided for the following consent agenda items:
PAC
Update
Membership
Update
Virginia
Values Veterans (V3) Update
ACE
Joint Owner Forum
NOMA
Virginia Exploratory Committee
SAP
Training Update
Emerging
Leaders in Architecture
Norfolk
Community Dinner Update
Architecture
Exchange East Update
Publication
Update
Members may request a copy
of these written reports by emailing AIA Virginia Executive Vice President,
Corey Clayborne, FAIA at cclayborne@aiava.org.
Invited Special Guests:
Mr. Josh Batkin, Vice
President of Council Relations at NCARB, presented the regulatory proposals
that have been introduced in state legislatures around the United States. The
presentation included an overview of the public perception of the profession of
architecture based on recent survey results.
The next meeting of the 2020 AIA Virginia Board of Directors will take place Friday, April 17, 2020, at Virginia Tech – Blacksburg.
AIA Virginia | 2019 Board of Directors December 12, 2019 AIA Virginia Headquarters
Motions Made and Approved:
The Board of Directors of AIA Virginia voted as follows:
Approval
of the October 11, 2019 Meeting Minutes
Approval
of the change to the Honors Committee composition as listed in the Rules of the
Organization
Approval
of appointments to the Invest in the Future Task Force
Approval
of investment amount required to receive a PAC lapel pin
Approval
of PAC Board of Trustee appointments
Written reports were
provided for the following consent agenda items:
PAC
Update
Membership
Update
Disaster
Assistance Committee Update
Virginia
Values Veterans (V3) Update
ACE
Joint Owner Forum
NOMA Virginia Exploratory Committee
Emerging Leaders in Architecture – 2020 Class
Publication Update
Members may request a copy
of these written reports by emailing AIA Virginia Executive Vice President,
Corey Clayborne, AIA at cclayborne@aiava.org.
AGENDA ITEMS BASED ON STRATEGIC
PLAN GOALS:
Position Architects as vital contributors to our
built environment.
An
overview of the proposed changes to the Rules of the Organization regarding the
composition of the Honors Committee were provided. A motion was presented by
the Honors Committee Diversity Task Force recommending acceptance of the
presented recommendations. The motion
passed unanimously.
Advance the knowledge and expertise of members.
The
attendance and revenue statistics of Architecture Exchange East 2019 which
included attendee and exhibitor survey results were presented. It was noted
that attendee diversity is increasing.
Survey results indicated that exhibitors would be interested in a
conference collaboration with other AIA components like AIA DC and AIA
Maryland.
Become a model of a strong nonprofit and vibrant
membership organization.
The
proposed appointments to the Invest in the Future Task Force which is charged
with exploring a full range of possibilities that would result in access to a
501c3 philanthropic arm for use by all five local components and the state
component were presented. The motion passed unanimously.
Advocate for the profession.
The Government Advocacy Advisory Council’s proposed recommendation of establishing a $25 minimum PAC contribution to receive a lapel pin was discussed. However, any individual who contributes in addition to the PAC Opt-In amount will be recognized on the AIA Virginia PAC website. The motion passed unanimously.
The
proposed appointments to the PAC Board of Trustees were provided. The motion
passed unanimously.
DISCUSSION ITEMS:
Treasurer’s Report:
The organization’s Balance
Sheet indicates the cash and cash equivalents are approximately $20k greater
than at this point last year. The deferred revenue of over $50k reflects the
number of exhibitors who have signed up for Architecture Exchange East 2020. The organization’s excess of revenue over
expenses was recorded at just over $13k.
New Business:
AIA Virginia, AIA
DC, AIA Maryland Collaboration: The
three components have agreed to explore the feasibility of a potential
conference collaboration.
AIA National
Environmental Stewardship Update: An Institute update on “The Big Move” which
is an AIA National position on Environmental Stewardship and Climate Action was
distributed. This stance has influenced the development of AIA Virginia’s
2020-2022 Strategic Plan.
Members of the
Board shared what they were most proud of regarding their service. Items noted included advocacy efforts, the
digital creation of Inform magazine, relocation of the organization’s
headquarters, the organization’s improving financial health, and progress with
increasing diversity.
This was the
final meeting of the 2019 AIA Virginia Board of Directors.
MEETING RECAP AIA Virginia | 2019 Board of Directors October 11, 2019 Virginia Tech – Washington Alexandria Architecture Center
Motions Made and Approved: The Board of Directors of AIA Virginia voted as follows:
Approval of the August 16, 2019, Meeting Minutes
Acceptance of the Honors Committee Diversity Task Force Recommendations
Approval of creation of the Invest in the Future Task Force
Written reports were provided for the following consent agenda items:
PAC Update
Membership Update
Disaster Assistance Committee Update
Virginia Values Veterans (V3) Update
ACE Joint Owner Forum
Helene C. Dreiling, FAIA Fellowship Award
University Reports
Questions regarding the written reports were answered to provide additional clarification. Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, AIA at cclayborne@aiava.org.
AGENDA ITEMS BASED ON STRATEGIC PLAN GOALS:
Position Architects as vital contributors to our built environment.
An overview of the Honors Committee Diversity Task Force’s charges, the process for engaging pertinent stakeholders, deliberations and recommendations were provided. A motion was presented by the Task Force recommending acceptance of the presented recommendations. The motion passed unanimously.
Advance the knowledge and expertise of members.
The Emerging Leaders in Architecture program’s class project is in Northern Virginia and will be presented at Architecture Exchange East. The application deadline for the 2020 class is November 8 and the project will be in Norfolk.
The revenue, registration counts, and demographics to date of Architecture Exchange East 2019 were presented.
Advocate for the profession.
The jury’s selected option for the PAC Pin design competition was presented.
The status of the organization’s advocacy efforts related to the Commonwealth of Virginia’s Statute of Limitations (SOL) was provided. The Executive Vice President attended an industry-wide presentation by the Department of General Services on October 3 which briefed attendees on the August survey results. A bill is expected to be introduced by the Associated General Contractors providing a finite limit on the SOL in which AIA Virginia will support.
DISCUSSION ITEMS:
Treasurer’s Report: The organization’s Balance Sheet was presented which indicates the cash and cash equivalents are approximately $78k greater than at this point last year. It was noted that revenue associated with Architecture Exchange East is lower than at this time last year. The organization’s excess of revenue over expenses was recorded at just under $55k.
New Business:
The 2019 General Assembly directed the Virginia Department of Housing and Community Development in SB1755 to develop proposals for building code changes to counteract the threats of active shooters in schools. The review required the examination of locking devices, barricade devices, and other safety measures. AIA Virginia’s position is that architects will implement the requirements of the building code language that is adopted.
It is expected that the 2020-2022 Strategic Plan will be voted on at the February 2020 Board meeting.
The National Organization of Minority Architects Exploratory Committee has been formed to determine the requirements and feasibility of starting a Virginia chapter. Its first meeting was held on October 17.
The Region of The Virginias Young Architects Regional Director position will need to be filled by the end of the year.
The Invest in the Future Task Force was created to explore how the organization can better position itself to invest in the future generation of the profession.
The Branch Museum of Architecture and Design hosted “Learning from Landmarks” on October 21. The event consisted of a moderated interview with Hugh Miller, FAIA.
Howard University hosted the Howard Modern Tour Day on October 26 on its campus in Washington, D.C.
The next meeting of the 2019 AIA Virginia Board of Directors will take place Thursday, December 12, 2019, at AIA Virginia’s Headquarters.
MEETING RECAP AIA Virginia | 2019 Board of Directors August 16, 2019 AIA Virginia Headquarters
Motions Made and Approved:
The Board of Directors of AIA Virginia voted as follows:
Approval of the June 21, 2019, Meeting Minutes
Approval of Proposed 2019 AIA Virginia Honors Awards
Approval of the Proposed Amendment to the Rules of the Organization
Approval of Endorsement of Bruce Brooks, AIA for Service Continuation on NFPA Committees
Approval of AIA Virginia PAC Bylaws Changes
Approval of 2020 AIA Virginia Membership Dues Rates
Approval of Proposed Slate for 2020 Officers and Associate Director
Written reports were
provided for the following consent agenda items:
PAC
Update
Membership
Update
Architecture
Exchange East 2019 Update
Honors
Committee Diversity Task Force Update
Disaster
Assistance Committee Update
Virginia
Values Veterans (V3) Update
SAP
Update
State
and Local Government Network Conference Report
ACE
Joint Owner Forum
University
Reports
Inform Update
Questions regarding the
written reports were answered to provide additional clarification. Members may request a copy of these written
reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, AIA
at cclayborne@aiava.org.
AGENDA ITEMS BASED ON
STRATEGIC PLAN GOALS:
Position Architects as vital contributors to our
built environment.
A
motion was presented by the Honors Committee recommending approval of the
presented 2019 AIA Virginia Honors Awards.
The motion passed unanimously.
A
motion was presented by the Honors Committee recommending the addition of
Article 4.7.11 of the Rules of the Organization. The motion passed unanimously.
A
motion was presented by the Government Advocacy Advisory Council recommending the
endorsement of Bruce Brooks, AIA for continuing service to the National Fire
Protection Association as a representative of the AIA. The motion passed unanimously.
Advocate for the profession.
A
motion was presented by the Political Action Committee Board of Trustees recommending
approval of the presented revisions to the AIA Virginia PAC Bylaws. The motion passed unanimously.
A discussion was held regarding allocating 100% of the 2020 AIA Virginia membership dues increase to the PAC and determination of the increased amount. A motion was presented and passed with one vote in opposition and one abstention.
The
Board of Directors emphasized the importance of collaborating with local
components and utilizing various communication channels for disseminating
information related to the PAC Opt-In initiative.
DISCUSSION ITEMS:
Treasurer’s Report:
The organization’s Balance Sheet was presented which indicates the cash and cash equivalents are approximately $125k greater than at this point last year. It was noted that revenue associated with Architecture Exchange East is lower than at this time last year.
Nominating Committee Report:
A motion was
presented by the Nominating Committee recommending approval of the 2020 Slate
of Nominees for presentation to the membership for action at the Annual
Meeting. The motion passed unanimously.
New Business:
Oral History of
Architecture: The Board requests that Emeritus members, Past Presidents of
local components, Emerging Leaders in Architecture alumni, university
representatives from local boards, and the John Braymer Leadership Circle be
approached as interview candidates. The
word “intern” should be removed from the description document.
Virtual
Membership Meeting Survey: Based on the survey results, it was determined that
a mid-year Virtual Membership Meeting is not needed. The Board decided that a “Year in Review” and
“Mid-Year Status” document should be distributed to the membership
electronically.
Blueprint for
Better Communities Dinner: The first
dinner will occur in Richmond on September 10 at the home of Burt Pinnock,
FAIA.
VAGP
Conference: AIA Virginia and ACEC
Virginia co-sponsored a portion of the Virginia Association of Government
Purchasers fall symposium being held on September 29 – October 1 in
Lynchburg. As part of the sponsorship,
Matt Gough of Ames & Gough and Jonathan Shoemaker of Lee Shoemaker will
present a seminar to procurement professionals on uninsurable language in design
service contracts.
Chartwell Capital
MOU Suspension – The Memorandum of Understanding has been suspended
indefinitely.
Amber Book
Discussion: The Board supports using the Amber Book as an Architect
Registration Exam (ARE) preparatory product. The product will be a member
benefit in the form of an exam preparation scholarship. The Executive Vice President will initiate a
funding request for the amount of the product to the Virginia Foundation for
Architecture.
A Healing Day
ceremony will occur on August 25 at Fort Monroe.
The next meeting of the 2019 AIA Virginia Board of Directors will take place Friday, October 11, 2019, at Virginia Tech’s Washington-Alexandria Architecture Center.
MEETING RECAP AIA Virginia | 2019 Board of Directors June 21, 2019 Williams Mullen Headquarters – Richmond
Motions Made and Approved: The Board of Directors of AIA Virginia voted as follows:
Approval of the April 12, 2019 Meeting Minutes
Approval of the Public Policy and Position Statements
Approval of the FY 2018-2019 Financial Contingency Fund Contribution
Approval of the FY 2019-2020 Organization Budget
Written reports were provided for the following consent agenda items:
PAC Update
Inform Update
Membership Update
Architecture Exchange East 2019 Update
Honors Committee Diversity Task Force Update
Disaster Assistance Committee Update
Documenting Modern Architecture Update
Member Appointments to Boards of the Commonwealth
Virginia Values Veterans (V3) Update
University Reports
Quarterly Component Leadership Meeting Notes
Blueprint for Better – National Mall Initiative
Questions regarding the written reports were answered to provide additional clarification. Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, AIA at cclayborne@aiava.org.
Mr. Patrick Cushing, Esq. of Williams Mullen introduced Mr. David Albo, Esq. to the Board of Directors. Mr. Albo will be succeeding Mr. Reggie Jones, Esq. as a Principal Lobbyist for the organization.
AGENDA ITEMS BASED ON STRATEGIC PLAN GOALS:
Advocate for the profession.
A motion was presented by the Government Advocacy Advisory Council recommending approval of the presented revisions to the AIA Virginia Directory of Public Policies and Position Statements. The motion passed unanimously.
Insights were shared from visits to the local component Board of Directors regarding the PAC Opt-In. A discussion was held on the successful actions required for implementing the program which includes repetitive communication, creation of talking points for local component leaders, case studies, education on the difference in membership dues versus PAC investments, and careful messaging to depolarize the term “PAC”.
DISCUSSION ITEMS:
Treasurer’s Report: The organization’s Balance Sheet was presented which indicates the cash and cash equivalents are approximately $95k greater than at this point last year. The revenue to date has exceeded the annual budget by nearly $18,000. Expenses are currently at 90% of budget. To date, the organization has an excess of revenue over expenses of $148,167. The year-end projection suggests that the organization will end the fiscal year on June 30, 2019 as cash flow positive.
A motion was presented by the Finance Committee recommending a minimum allocation of $30,000 to the organization’s Financial Contingency Fund (FCF). The motion passed unanimously.
A motion was presented by the Finance Committee recommending approval of the Fiscal Year 2019-2020 organizational budget. The motion passed unanimously.
President-Elect’s Report: The draft Memorandum of Understanding (MOU) developed by a Joint Task Force was presented which is intended to establish a strategy for future partnerships between the Branch Museum of Architecture and Design and AIA Virginia. The board discussion led to several follow-up items for the Joint Task Force.
New Business: No New Business items were discussed.
The next meeting of the 2019 AIA Virginia Board of Directors will take place Friday, August 16, 2019 in Richmond.
