Board Meeting Highlights

MEETING RECAP
AIA Virginia | 2020 Board of Directors
June 26, 2020
Zoom Virtual Meeting

Motions Made and Approved:

The Board of Directors of AIA Virginia voted as follows:

  • Approval of April 17, 2020 Meeting Minutes
  • Approval of June 16, 2020 Meeting Minutes
  • Approval of the AIA Virginia Member Endorsement Policy
  • Approval of the Architects Foundation Memorandum of Understanding and Operating Agreement
  • Approval of Appointments to the Equity, Diversity, and Inclusion Committee
  • Approval of revised AIA Virginia Public Policies and Position Statements
  • Approval of the FY2019-2020 Contribution to the Financial Contingency Fund
  • Approval of the 2021 Membership Dues Rates
  • Approval of the FY2020-2021 Budget

Written reports were provided for the following consent agenda items:

  • PAC Update                                                                                                   
  • Membership Update
  • Amber Book Update                                                                                                   
  • Emerging Leaders in Architecture
  • Nominations Committee Update                               
  • Operation: Reach, Retain, and Develop Update                                             
  • Branch Museum’s Statement on Racism                                                       
  • Candidates Endorsed for Gubernatorial Appointment                                               

Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, FAIA at cclayborne@aiava.org.

The next meeting of the 2020 AIA Virginia Board of Directors will take place Friday, August 7, 2020.

At the Last Board Meeting

MEETING RECAP
AIA Virginia | 2020 Board of Directors
April 17, 2020
Virtual Meeting

Motions Made and Approved:

The Board of Directors of AIA Virginia voted as follows:

  • Approval of February 28, 2020 Meeting Minutes
  • Acceptance of the Invest in the Future Task Force Recommendations
  • Approval of revisions to the Award for Distinguished Achievement criteria listed in the Rules of the Organization
  • Approval of revisions to the Emerging Professional Award criteria listed in the Rules of the Organization

Written reports were provided for the following consent agenda items:

  • PAC Update                                                                                                   
  • PAC Opt-In Report
  • Membership Update                                                                                                  
  • Virginia Values Veterans (V3) Update          
  • NOMA Virginia Exploratory Committee
  • Emerging Leaders in Architecture
  • Emerging Professionals Summit Recap
  • Publication Update
  • Historic Rehabilitation Tax Credit Letter                                                        
  • ACE Virginia Conference Update
  • Key 2020 General Assembly Victories                                              

Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, FAIA at cclayborne@aiava.org.

The next meeting of the 2020 AIA Virginia Board of Directors will take place Friday, June 26, 2020.

At the Last Board Meeting

MEETING RECAP

AIA Virginia | 2020 Board of Directors
February 28, 2020
AIA Virginia Headquarters

Motions Made and Approved:

The Board of Directors of AIA Virginia voted as follows:

  • Approval of December 12, 2019, Meeting Minutes
  • Approval of December 13, 2019, Meeting Minutes
  • Approval of appointments to the 2020 Honors Committee
  • Approval of endorsing Charles Hendricks, AIA for Harrisonburg City Council
  • Approval of appointments to the 2020 Nominating Committee
  • Approval of placing an Equity, Diversity, and Inclusion Committee in the Rules of the Organization
  • Approval of the AIA Virginia 2020-2022 Strategic Plan
  • Approval of the AIA Virginia Financial Investment Plan
  • Approval of the Audit Report for fiscal year ending June 30, 2019
  • Approval of appointments to the 2020 Secretary’s Advisory Committee

Written reports were provided for the following consent agenda items:

  • PAC Update                                                                                                   
  • Membership Update
  • Virginia Values Veterans (V3) Update                                                                                              
  • ACE Joint Owner Forum
  • NOMA Virginia Exploratory Committee                                
  • SAP Training Update
  • Emerging Leaders in Architecture
  • Norfolk Community Dinner Update
  • Architecture Exchange East Update
  • Publication Update                                                                            

Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, FAIA at cclayborne@aiava.org.

Invited Special Guests:

Mr. Josh Batkin, Vice President of Council Relations at NCARB, presented the regulatory proposals that have been introduced in state legislatures around the United States. The presentation included an overview of the public perception of the profession of architecture based on recent survey results.

The next meeting of the 2020 AIA Virginia Board of Directors will take place Friday, April 17, 2020, at Virginia Tech – Blacksburg.

At the Last Board Meeting

MEETING RECAP

AIA Virginia | 2019 Board of Directors
December 12, 2019
AIA Virginia Headquarters

Motions Made and Approved:

The Board of Directors of AIA Virginia voted as follows:

  • Approval of the October 11, 2019 Meeting Minutes
  • Approval of the change to the Honors Committee composition as listed in the Rules of the Organization
  • Approval of appointments to the Invest in the Future Task Force
  • Approval of investment amount required to receive a PAC lapel pin
  • Approval of PAC Board of Trustee appointments

Written reports were provided for the following consent agenda items:

  • PAC Update                                                                                                   
  • Membership Update                                                                                                                                      
  • Disaster Assistance Committee Update                                                                    
  • Virginia Values Veterans (V3) Update           
  • ACE Joint Owner Forum
  • NOMA Virginia Exploratory Committee
  • Emerging Leaders in Architecture – 2020 Class
  • Publication Update     

Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, AIA at cclayborne@aiava.org.

AGENDA ITEMS BASED ON STRATEGIC PLAN GOALS:

  1. Position Architects as vital contributors to our built environment.
  • An overview of the proposed changes to the Rules of the Organization regarding the composition of the Honors Committee were provided. A motion was presented by the Honors Committee Diversity Task Force recommending acceptance of the presented recommendations.  The motion passed unanimously.
  • Advance the knowledge and expertise of members.
  • The attendance and revenue statistics of Architecture Exchange East 2019 which included attendee and exhibitor survey results were presented. It was noted that attendee diversity is increasing.  Survey results indicated that exhibitors would be interested in a conference collaboration with other AIA components like AIA DC and AIA Maryland.
  • Become a model of a strong nonprofit and vibrant membership organization.
  • The proposed appointments to the Invest in the Future Task Force which is charged with exploring a full range of possibilities that would result in access to a 501c3 philanthropic arm for use by all five local components and the state component were presented. The motion passed unanimously.
  • Advocate for the profession.
  • The Government Advocacy Advisory Council’s proposed recommendation of establishing a $25 minimum PAC contribution to receive a lapel pin was discussed. However, any individual who contributes in addition to the PAC Opt-In amount will be recognized on the AIA Virginia PAC website. The motion passed unanimously.
  • The proposed appointments to the PAC Board of Trustees were provided. The motion passed unanimously.

DISCUSSION ITEMS:

Treasurer’s Report:

The organization’s Balance Sheet indicates the cash and cash equivalents are approximately $20k greater than at this point last year. The deferred revenue of over $50k reflects the number of exhibitors who have signed up for Architecture Exchange East 2020.  The organization’s excess of revenue over expenses was recorded at just over $13k.

New Business:

  • AIA Virginia, AIA DC, AIA Maryland Collaboration:  The three components have agreed to explore the feasibility of a potential conference collaboration.   
  • AIA National Environmental Stewardship Update: An Institute update on “The Big Move” which is an AIA National position on Environmental Stewardship and Climate Action was distributed. This stance has influenced the development of AIA Virginia’s 2020-2022 Strategic Plan.
  • Members of the Board shared what they were most proud of regarding their service.  Items noted included advocacy efforts, the digital creation of Inform magazine, relocation of the organization’s headquarters, the organization’s improving financial health, and progress with increasing diversity.

This was the final meeting of the 2019 AIA Virginia Board of Directors.

At The Last Board Meeting

MEETING RECAP
AIA Virginia | 2019 Board of Directors
October 11, 2019
Virginia Tech – Washington Alexandria Architecture Center

Motions Made and Approved:
The Board of Directors of AIA Virginia voted as follows:

  • Approval of the August 16, 2019, Meeting Minutes
  • Acceptance of the Honors Committee Diversity Task Force Recommendations
  • Approval of creation of the Invest in the Future Task Force

Written reports were provided for the following consent agenda items:

  • PAC Update
  • Membership Update
  • Disaster Assistance Committee Update
  • Virginia Values Veterans (V3) Update
  • ACE Joint Owner Forum
  • Helene C. Dreiling, FAIA Fellowship Award
  • University Reports

Questions regarding the written reports were answered to provide additional clarification. Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, AIA at cclayborne@aiava.org.

AGENDA ITEMS BASED ON STRATEGIC PLAN GOALS:

Position Architects as vital contributors to our built environment.

  • An overview of the Honors Committee Diversity Task Force’s charges, the process for engaging pertinent stakeholders, deliberations and recommendations were provided. A motion was presented by the Task Force recommending acceptance of the presented recommendations. The motion passed unanimously.

Advance the knowledge and expertise of members.

  • The Emerging Leaders in Architecture program’s class project is in Northern Virginia and will be presented at Architecture Exchange East. The application deadline for the 2020 class is November 8 and the project will be in Norfolk.
  • The revenue, registration counts, and demographics to date of Architecture Exchange East 2019 were presented.

Advocate for the profession.

  • The jury’s selected option for the PAC Pin design competition was presented.
  • The status of the organization’s advocacy efforts related to the Commonwealth of Virginia’s Statute of Limitations (SOL) was provided. The Executive Vice President attended an industry-wide presentation by the Department of General Services on October 3 which briefed attendees on the August survey results. A bill is expected to be introduced by the Associated General Contractors providing a finite limit on the SOL in which AIA Virginia will support.

DISCUSSION ITEMS:

Treasurer’s Report:
The organization’s Balance Sheet was presented which indicates the cash and cash equivalents are approximately $78k greater than at this point last year. It was noted that revenue associated with Architecture Exchange East is lower than at this time last year. The organization’s excess of revenue over expenses was recorded at just under $55k.

New Business:

  • The 2019 General Assembly directed the Virginia Department of Housing and Community Development in SB1755 to develop proposals for building code changes to counteract the threats of active shooters in schools. The review required the examination of locking devices, barricade devices, and other safety measures. AIA Virginia’s position is that architects will implement the requirements of the building code language that is adopted.
  • It is expected that the 2020-2022 Strategic Plan will be voted on at the February 2020 Board meeting.
  • The National Organization of Minority Architects Exploratory Committee has been formed to determine the requirements and feasibility of starting a Virginia chapter. Its first meeting was held on October 17.
  • The Region of The Virginias Young Architects Regional Director position will need to be filled by the end of the year.
  • The Invest in the Future Task Force was created to explore how the organization can better position itself to invest in the future generation of the profession.
  • The Branch Museum of Architecture and Design hosted “Learning from Landmarks” on October 21. The event consisted of a moderated interview with Hugh Miller, FAIA.
  • Howard University hosted the Howard Modern Tour Day on October 26 on its campus in Washington, D.C.

The next meeting of the 2019 AIA Virginia Board of Directors will take place Thursday, December 12, 2019, at AIA Virginia’s Headquarters.

At The Last Board Meeting

MEETING RECAP
AIA Virginia | 2019 Board of Directors
August 16, 2019
AIA Virginia Headquarters

Motions Made and Approved:

The Board of Directors of AIA Virginia voted as follows:

  • Approval of the June 21, 2019, Meeting Minutes
  • Approval of Proposed 2019 AIA Virginia Honors Awards
  • Approval of the Proposed Amendment to the Rules of the Organization
  • Approval of Endorsement of Bruce Brooks, AIA for Service Continuation on NFPA Committees
  • Approval of AIA Virginia PAC Bylaws Changes
  • Approval of 2020 AIA Virginia Membership Dues Rates
  • Approval of Proposed Slate for 2020 Officers and Associate Director 

Written reports were provided for the following consent agenda items:

  • PAC Update                                                                                                   
  • Membership Update                                                                                      
  • Architecture Exchange East 2019 Update                                                    
  • Honors Committee Diversity Task Force Update                                         
  • Disaster Assistance Committee Update                                                                    
  • Virginia Values Veterans (V3) Update           
  • SAP Update
  • State and Local Government Network Conference Report
  • ACE Joint Owner Forum
  • University Reports     
  • Inform Update

Questions regarding the written reports were answered to provide additional clarification.  Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, AIA at cclayborne@aiava.org.

AGENDA ITEMS BASED ON STRATEGIC PLAN GOALS:

  1. Position Architects as vital contributors to our built environment.
  • A motion was presented by the Honors Committee recommending approval of the presented 2019 AIA Virginia Honors Awards.  The motion passed unanimously.
  • A motion was presented by the Honors Committee recommending the addition of Article 4.7.11 of the Rules of the Organization.  The motion passed unanimously.
  • A motion was presented by the Government Advocacy Advisory Council recommending the endorsement of Bruce Brooks, AIA for continuing service to the National Fire Protection Association as a representative of the AIA.  The motion passed unanimously.
  • Advocate for the profession.
  • A motion was presented by the Political Action Committee Board of Trustees recommending approval of the presented revisions to the AIA Virginia PAC Bylaws.  The motion passed unanimously.
  • A discussion was held regarding allocating 100% of the 2020 AIA Virginia membership dues increase to the PAC and determination of the increased amount. A motion was presented and passed with one vote in opposition and one abstention.
  • The Board of Directors emphasized the importance of collaborating with local components and utilizing various communication channels for disseminating information related to the PAC Opt-In initiative.

DISCUSSION ITEMS:

Treasurer’s Report:

The organization’s Balance Sheet was presented which indicates the cash and cash equivalents are approximately $125k greater than at this point last year. It was noted that revenue associated with Architecture Exchange East is lower than at this time last year.

Nominating Committee Report:

A motion was presented by the Nominating Committee recommending approval of the 2020 Slate of Nominees for presentation to the membership for action at the Annual Meeting. The motion passed unanimously.

New Business:

  • Oral History of Architecture: The Board requests that Emeritus members, Past Presidents of local components, Emerging Leaders in Architecture alumni, university representatives from local boards, and the John Braymer Leadership Circle be approached as interview candidates.  The word “intern” should be removed from the description document.
  • Virtual Membership Meeting Survey: Based on the survey results, it was determined that a mid-year Virtual Membership Meeting is not needed.  The Board decided that a “Year in Review” and “Mid-Year Status” document should be distributed to the membership electronically.
  • Blueprint for Better Communities Dinner:  The first dinner will occur in Richmond on September 10 at the home of Burt Pinnock, FAIA.
  • VAGP Conference:  AIA Virginia and ACEC Virginia co-sponsored a portion of the Virginia Association of Government Purchasers fall symposium being held on September 29 – October 1 in Lynchburg.  As part of the sponsorship, Matt Gough of Ames & Gough and Jonathan Shoemaker of Lee Shoemaker will present a seminar to procurement professionals on uninsurable language in design service contracts.
  • Chartwell Capital MOU Suspension – The Memorandum of Understanding has been suspended indefinitely.
  • Amber Book Discussion: The Board supports using the Amber Book as an Architect Registration Exam (ARE) preparatory product. The product will be a member benefit in the form of an exam preparation scholarship.  The Executive Vice President will initiate a funding request for the amount of the product to the Virginia Foundation for Architecture.
  • A Healing Day ceremony will occur on August 25 at Fort Monroe.

The next meeting of the 2019 AIA Virginia Board of Directors will take place Friday, October 11, 2019, at Virginia Tech’s Washington-Alexandria Architecture Center.

June Board Meeting Highlights

MEETING RECAP
AIA Virginia | 2019 Board of Directors
June 21, 2019
Williams Mullen Headquarters – Richmond

Motions Made and Approved:
The Board of Directors of AIA Virginia voted as follows:

  • Approval of the April 12, 2019 Meeting Minutes
  • Approval of the Public Policy and Position Statements
  • Approval of the FY 2018-2019 Financial Contingency Fund Contribution
  • Approval of the FY 2019-2020 Organization Budget

Written reports were provided for the following consent agenda items:

  • PAC Update
  • Inform Update
  • Membership Update
  • Architecture Exchange East 2019 Update
  • Honors Committee Diversity Task Force Update
  • Disaster Assistance Committee Update
  • Documenting Modern Architecture Update
  • Member Appointments to Boards of the Commonwealth
  • Virginia Values Veterans (V3) Update
  • University Reports
  • Quarterly Component Leadership Meeting Notes
  • Blueprint for Better – National Mall Initiative

Questions regarding the written reports were answered to provide additional clarification. Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, AIA at cclayborne@aiava.org.

Mr. Patrick Cushing, Esq. of Williams Mullen introduced Mr. David Albo, Esq. to the Board of Directors. Mr. Albo will be succeeding Mr. Reggie Jones, Esq. as a Principal Lobbyist for the organization.

AGENDA ITEMS BASED ON STRATEGIC PLAN GOALS:

Advocate for the profession.

A motion was presented by the Government Advocacy Advisory Council recommending approval of the presented revisions to the AIA Virginia Directory of Public Policies and Position Statements. The motion passed unanimously.

Insights were shared from visits to the local component Board of Directors regarding the PAC Opt-In. A discussion was held on the successful actions required for implementing the program which includes repetitive communication, creation of talking points for local component leaders, case studies, education on the difference in membership dues versus PAC investments, and careful messaging to depolarize the term “PAC”.

DISCUSSION ITEMS:

Treasurer’s Report:
The organization’s Balance Sheet was presented which indicates the cash and cash equivalents are approximately $95k greater than at this point last year. The revenue to date has exceeded the annual budget by nearly $18,000. Expenses are currently at 90% of budget. To date, the organization has an excess of revenue over expenses of $148,167. The year-end projection suggests that the organization will end the fiscal year on June 30, 2019 as cash flow positive.

A motion was presented by the Finance Committee recommending a minimum allocation of $30,000 to the organization’s Financial Contingency Fund (FCF). The motion passed unanimously.

A motion was presented by the Finance Committee recommending approval of the Fiscal Year 2019-2020 organizational budget. The motion passed unanimously.

President-Elect’s Report:
The draft Memorandum of Understanding (MOU) developed by a Joint Task Force was presented which is intended to establish a strategy for future partnerships between the Branch Museum of Architecture and Design and AIA Virginia. The board discussion led to several follow-up items for the Joint Task Force.

New Business:
No New Business items were discussed.

The next meeting of the 2019 AIA Virginia Board of Directors will take place Friday, August 16, 2019 in Richmond.

Highlights from the February 2019 Board Meeting

MEETING RECAP
AIA Virginia | 2019 Board of Directors
February 15, 2019
The Branch Museum of Architecture and Design

Motions Made and Approved:
The Board of Directors of AIA Virginia voted as follows:
● Approval of the December 13, 2018, Meeting Minutes
● Approval of the December 14, 2018, Meeting Minutes
● Approval of the Appointment of the 2019 Honors Committee
● Approval of the 2018 Financial Audit Report

The Strategic Plan work plan document was reviewed and the importance of obtaining feedback from AIAS members was discussed.

Written reports were provided for the following consent agenda items:

• Blueprint for Better – National Mall Initiative
• Art of Practice Update
• 2019 General Assembly Update
• PAC Update
• Publications Update
• Membership Update
• Virginia Values Veterans (V3) Program Update
• Safety Assessment Program (SAP) Training
• Emerging Leaders in Architecture Update
• ACE Update

Questions regarding the written reports were answered to provide additional clarification. Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, AIA at cclayborne@aiava.org.

AGENDA ITEMS BASED ON STRATEGIC PLAN GOALS:

Advance knowledge and expertise of members:

A presentation was provided on the final work product of the Architecture Exchange East Task Force. In 2018, a task force was convened to conduct a review of fiscal performance, attendee and vendor satisfaction, and make recommendations to the board about the future of the program. Three proposals were offered for consideration. It was highly recommended that a planning committee is convened to shepherd annual planning and content curation.

Implement a communication program that informs and facilitates connections:

Ms. Reader abstained from voting on the 2019 Honors Committee appointments.

An update on Virginia Tech activity was provided which included the establishment of a residency program, in partnership with Autodesk, that facilitates the integration of innovative technology into the learning experience. The University Directors from Hampton University and the University of Virginia were not able to be present for the meeting.

A Director from each local component shared an update on local component activity.

DISCUSSION ITEMS:

Treasurer’s Report:
The organization’s Balance Sheet indicates the cash and cash equivalents is approximately $70k greater than at this point last year. Expenses are currently at 61% of the budget. To date, the organization has an excess of revenue over expenses of $221,494. This funding is used for operations during the spring and summer months when program revenue is minimal.

EVP Report:
An update was shared on the construction of the Bookbindery space. Construction is expected to be complete at the beginning of March. The plan is to have an Open House function for the membership in the April/May timeframe.

President-Elect’s Report:
A joint task force consisting of AIA Virginia and Branch board members was formed at the beginning of 2019 to look to the future, determine recommended collaboration strategies, identify tactics, and develop a Memorandum of Understanding (MOU) that can be supported by both boards. It is expected that the MOU will outline the relationship between the organizations as it relates to mission, finance, and programming.

New Business:
A discussion was held regarding AIA Northern Virginia and AIA Richmond’s use of The Branch’s 501c3 status to accept tax-deductible contributions.

Delegate David Toscano included AIA Virginia in his press release on a climate change/renewable energy agenda.

AIA Virginia signed onto the Governor’s Broadband Coalition letter on January 21 in an advocacy effort to provide broadband access to 660,000 Virginians.

The Region of the Virginias dinner at Grassroots will be held on Thursday, March 7 at Matchbox.

A reception will be held on Thursday, April 11 at Hampton University to allow the AIA Virginia Board of Directors to engage with the AIA Hampton Roads Board of Directors, Hampton University school of architecture faculty, and 4th and 5th-year architecture students.

AIA Virginia endorsed Senate Joint Resolution 277 which would make the first week of September of each year “Resiliency Week”.

The next meeting of the 2019 AIA Virginia Board of Directors will take place Friday, April 12, 2019, from 10:00 a.m. – 2:00 p.m. at Hampton University.

Highlights from the December Board Meeting

MEETING MINUTES
AIA Virginia | 2019 Board of Directors
December 14, 2018
The Branch Museum of Architecture and Design

Motions Made and Approved:
The Board of Directors of AIA Virginia voted as follows:
● Confirmation of the AIA Virginia PAC Board of Trustee nominations to the Political Action Committee
● Approval of the appointments to the 2019 Audit Committee
● Approval of the appointments to the 2019 Finance Committee
● Approval of the appointments to the 2019 Secretary’s Advisory Committee
● Approval of the appointments to the 2019 Nominating Committee

AGENDA ITEMS BASED ON STRATEGIC PLAN GOALS:

1. Position Architects as vital contributors to our built environment:

• The forum for the Blueprint for Better Communities: National Mall Initiative was held on October 26 which engaged 13 carefully selected architects/planners that represent a cross-section of the stakeholders that have an impact on the National Mall. The key takeaways provided to the AIA from the participants were that this conversation should continue, the AIA must develop core philosophical principles that will guide when and how it engages on different topics regarding the National Mall, and that the AIA should be a “unified voice”.

• AIA DC is assisting the National Capital Planning Commission as a “think-tank” regarding the re-envisioning of the link between the Lincoln Memorial and the Kennedy Center. AIA Virginia will host another Forum with stakeholders tentatively planned for April 2019. The next Steering Committee meeting will be held in Washington, DC on February 13.

2. Advance knowledge and expertise of members:

• There were 718 attendees at Architecture Exchange East 2018. There was an increase in Architect members and a decrease in student attendance. This year, more attendees rated the conference as a good value for the expense and that the experience was either “good” or “excellent”.

• The 2019 Emerging Leaders in Architecture (ELA) class has been selected. The volume of applicants for the at-large positions increased over that of last year. It was noted that the University of Virginia will not fill its designated student seat due to ELA sessions being held on Fridays, thus conflicting with studio schedules. The Steering Committee held its planning retreat on December 7 to solidify the details and structure of the 2019 program. The class project will occur in Northern Virginia.

• Planning for the Art of Practice is underway. A planning meeting was held on December 13 to explore venue options, content, and program structure. The event will be held in Northern Virginia.

3. Advocate for the Profession:

• Our proposed bill to close the Qualifications Based Selection loophole in the Virginia Public Procurement Act will be carried by House Majority Leader, Del. Todd Gilbert. Meetings with legislators on key committees are concluding as the 2019 General Assembly session is preparing to commence. The Joint Legislative Committee has begun to review bills submitted to date and will hold an organizational meeting on December 20.

• An overview of the PAC Opt-In Communications Strategy was presented which includes in-person outreach with each local component’s Board of Directors, a hard-copy mailing, the Virtual Membership Meeting, and electronic communications. If passed by the Board, it is expected that the PAC Opt-In would take effect in 2020 by way of a $10 dues increase.

• Members have invested approximately $19,500 in the PAC since December 2017. This is believed to be the most successful year for PAC fundraising in the organization’s history.

4. Implement a communication program that informs and facilitates connections:

• The Communications and Outreach Advisory Council will participate in a branding retreat in the coming months for the publication that will conclude with a June launch date. Work on the Firm Directory will begin in December with an expected launch in the first quarter of 2019.

• Work is underway to begin archiving Inform with US Modernist. The organization will explore the inclusion of Virginia Record archives as well.

• The Design Awards exhibition opened at the Branch on November 15 and will be on view until January 14. Honorees for both, the Design and Honors Awards programs, were celebrated at Architecture Exchange East and Visions for Architecture. Videos and image galleries recognizing these achievements have been posted to AIA Virginia’s YouTube channel and website.

• AIA Virginia leveraged its programming at Architecture Exchange East into a public outreach initiative by inviting members of the public to attend the Blueprint for Better Housing panel discussion as well as strategically identified sessions.

5. Become a model of a strong nonprofit and vibrant membership organization:

• There are currently 2,430 total AIA Virginia members. As of November 30, 2018, the organization has experienced a 2.19% increase in membership over the same time in 2017.

• 2019 Supplemental Dues payment requests will go out in January.

• The Virginia Tech Practice-Based PhD Symposium was held at the Washington-Alexandria campus on November 12-13. This is a key initiative under Dr. Blythe who serves as the Dean of the College of Architecture and Urban Studies.

• An update was provided on the Virginia Values Veterans (V3) program which is administered through the Commonwealth of Virginia’s Department of Veterans Services. The Department is interested in partnering with AIA Virginia in improving the pipeline to architecture for veterans.

DISCUSSION ITEMS:

University Report:
• The Virginia Tech FutureHAUS won the 2018 International Solar Competition. It was noted that the studio project in Malawi continues to move forward.

• Planning continues for the University of Virginia School of Architecture’s centennial celebrations. The Master of Architecture track will now have focus areas.

• Hampton University will host the AIA Large Firm Round Table and Deans Forum on October 22-25, 2019.

Treasurer’s Report:
• The organization’s Balance Sheet indicates the cash and cash equivalents is approximately $100k greater than at this point last year. Currently, the organization’s expenses exceed its revenue by (-$869). This is expected at this point in time in the year. For comparison, the organization was at (-$17,580) at this same point in time in 2017.

• The 2018 Audit Committee reviewed the audit on December 12. The opinion of the auditors was that the financial statements present fairly, in all material respects, the financial position of AIA Virginia and Affiliate (PAC). The Committee requested the audit to be finalized.

EVP Report:
• It is expected that AIA Virginia’s operations will move to the Bookbindery Building by March 1, 2019.

• An overview of the Supplemental Dues Replacement Plan was presented. The goal of the organization is to strive for a budget neutral impact within five years. The plan identifies ways to reduce annual expenses incurred combined with finding strategic ways to increase revenue within the existing staff’s workload.

President-Elect’s Report:
• The Executive Committee will hold a facilitated planning retreat on January 11-12 in Winchester, Virginia. This meeting will set the stage and form momentum for the strategic plan update process.

New Business:
• The April Board meeting will be held on April 12, 2019 to avoid Easter holiday conflicts. The meeting location will be at Hampton University.

The next meeting of the 2019 AIA Virginia Board of Directors will take place Friday, February 15, 2019 from 10:00 a.m. – 2:00 p.m. at The Branch Museum of Architecture and Design.

Highlights from the October Board Meeting

MEETING MINUTES
AIA Virginia | 2018 Board of Directors
October 12, 2018
The University of Virginia

Motions Made and Approved:
The Board of Directors of AIA Virginia voted as follows:
Approval of the August 3, 2018 Meeting Minutes

SUMMARY ITEMS BASED ON STRATEGIC PLAN GOALS:

Position Architects as vital contributors to our built environment:
This initiative will continue under AIA National’s “Blueprint for Better Communities” initiative with the support of AIA DC and AIA Maryland. There will be a forum on October 26 at the District Architecture Center that will bring together carefully selected participants to discuss how the AIA can be a resource to National Mall stakeholders.

Advance knowledge and expertise of members:
An Architecture Exchange East Task Force work session was held on October 5. The Task Force will be seeking feedback at the upcoming Architecture Exchange East.

HipHop Architect, Michael Ford, Assoc. AIA, has been added to the General Session of the conference. In addition, a panel discussion on housing equity, including Roy Decker, Principal of Duvall Decker; Bernard Rogers, Vice President of Real Estate Development with Better Housing Coalition; and Christine Marra, Director at Virginia Poverty Law Center has also been added. AIA Virginia is partnering with the AIA Hampton Roads Young Architects Forum to launch [yaf]CON as part of the conference. It is noted that the organization has partnered with AIAS National and Preservation Virginia for content.

Nominations for the Emerging Leaders in Architecture (ELA) program are open. The 2019 class project will be held in Northern Virginia. The ELA Steering Committee is seeking a Vice-Chair from AIA Hampton Roads. The Steering Committee will hold a planning retreat on December 7. Tuition for the ELA program has been increased for 2019 to provide additional funds for program enhancement.

Advocate for the Profession:
In-District educational outreach efforts continue with legislators on key committees to explain the importance of Qualifications Based Selection (QBS) and the 2019 legislation that will be introduced by AIA Virginia and ACEC Virginia to close the existing QBS “loophole” in the Virginia Public Procurement Act.

AIA Virginia members have invested approximately $12,500 since December 2017 in the PAC.

The PAC Board of Trustees recommends a $10 PAC Opt-In option for the 2020 dues cycle. This recommendation is the result of research around several AIA state components that have implemented similar programs combined with the vitally important need to increase AIA Virginia PAC participation by its members. It was agreed that a plan such as this requires extensive communication with the membership.

Implement a communication program that informs and facilitates connections:
The Communications and Outreach Advisory Council recommends engaging a branding consultant for the digital publication. This effort would delay publication but not expected to impact the budget.

Become a model of a strong nonprofit and vibrant membership organization:
Membership has increased by 35 members since July 31, 2018. There are currently 2,397 total AIA Virginia members. The Council is planning a membership drive aimed at Emerging Professionals.

AIA Virginia was represented at the NCARB Region 2 Symposium at Drexel University on October 4–5, 2018 by its Member Services Vice President. The symposium’s content focused on the interactions between education, practice, and the regulatory environment.

University Update:
The Virginia Tech FutureHAUS is on its way to Dubai for the 2018 International Solar Competition.

The University of Virginia is in the process of planning the university’s bicentennial and the school of architecture’s centennial celebrations.

DISCUSSION ITEMS:

Treasurer’s Report:
The organization’s Balance Sheet indicates the cash and cash equivalents is approximately $75k greater than at this point last year. The majority of expenses associated with Architecture Exchange East are still being incurred.

President-Elect’s Report:
The Firm Roundtables will be held during Architecture Exchange East. The meeting will take place at the Greater Richmond Convention Center and the Welcome Reception will take place at The Hippodrome.

New Business:
Due to time constraints, there was board consensus to move the Supplemental Dues Replacement Plan and V3 Program discussions to the December board meeting agenda.

Next Meeting:
The next meeting of the 2018 AIA Virginia Board of Directors will take place Thursday, December 13, 2018 from 4:00 p.m. – 6:00 p.m.