Call for Interest: At-large Director to the Board of Directors

At its June 2022 meeting, the AIA Virginia Board of Directors created an At-large Director position and seeks applicants to serve in this leadership role:

At-large Director Position

The At-large Director is a vital link in the two-way communication between constituents of the American Institute of Architects in Virginia and the state organization. Individuals will be elected to serve on the AIA Virginia board because of their experience, contributions to the profession, and understanding of the organization, all of which should be shared with other members of the Board of Directors.

An At-large Director should bring the viewpoints of their colleagues; moreover, they have a responsibility to advise the members and stimulate them to work for results on which AIA Virginia has chosen to focus. As a member of the Board of Directors, the At-large Director’s viewpoints should be statewide in scope while at the same time representing the unique interests of each chapter’s geographic region. The term of office for this director is two years. 

Candidate Declaration  

Any member-in-good-standing may declare their candidacy by informing the Secretary, through the Executive Vice President, of the individual’s intention to run for the At-large Director position.

Declarations by candidates are due August 15, 2022 by 5:00 p.m. EDT to Helene Combs Dreiling, FAIA | Interim Executive Vice President at hdreiling@aiava.org.

Candidate Certification

Once this declaration is complete, the candidate will have 30 days to provide the following information for the certification process:

  • A declaration indicating that the individual’s firm does not employ unpaid labor on projects (this will be provided to the candidate by AIA Virginia for completion).
  • A statement of acknowledgment from the local AIA component that the candidate will stand for election (this will be provided to the candidate by AIA Virginia for completion).
  • A letter of support from three different AIA Virginia members-in-good-standing.
  • A candidate resume, headshot, and statement of philosophy. The statement of philosophy is limited to 250 words.

Voting for Candidates

Any member-in-good-standing may participate in the election of the At-large Director. Voting will be performed electronically commencing October 11, 2022 and concluding November 4, 2022. Results of the election will be announced on November 8, 2022.

Highlights from the June Board Meeting

MEETING RECAP

AIA Virginia | Board of Directors
June 17, 2022
In-person + virtual meeting

Motions Made and Approved:

The Board of Directors of AIA Virginia voted as follows:

  • Approval of the April 27, 2022 Board of Directors Special Meeting Minutes
  • Approval of the May 19, 2022 Board of Directors Meeting Minutes
  • Approval of the Consent Agenda
  • Approval of investment report and recommendation to move a limited portion of financial assets
  • Approval of the Treasurer’s report
  • Approval of the recommendation of the Finance Committee to not contribute any additional fiscal year-end monies to the Financial Contingency Fund
  • Adoption of the FY2022-2023 Budget
  • Approval to hire the Financial Auditor
  • Approval of the At-large Director election policy
  • Approval of the Job Board posting policy
  • Approval of Knowledge Community Grant recommendations

Motions Made and Approved in Closed Session:

The Board of Directors of AIA Virginia voted as follows:

  • N/A

Written reports were provided for the following consent agenda items:                                             

  • Design Forum Recap                                                                                      
  • Architecture Exchange East Update
  • PAC Update                                                                                                               
  • Membership Update
  • Amber Book Program Update
  • Emerging Leaders in Architecture Update
  • Disaster Assistance Committee Update
  • Design Awards
  • AIA Virginia President’s Town Halls Update
  • HousingX Conference Recap
  • Mayor’s Innovation Project – Town of Blacksburg
  • AIA Annual Meeting and Voting
  • Advisory Council Rosters                                                                                
  • Executive Committee Meeting Minutes – May 9                                            
  • Executive Committee Meeting Minutes – May 16                                                                   

Members may request a copy of these written reports by emailing AIA Virginia Interim Executive Vice President, Helene Combs Dreiling, FAIA at hdreiling@aiava.org.

The next meeting of the AIA Virginia Board of Directors will be held virtually on August 5, 2022.

At The April Board Meeting

MEETING RECAP

AIA Virginia | 2022 Board of Directors
April 1, 2022
Hampton University

Motions Made and Approved:

The Board of Directors of AIA Virginia voted as follows:

  • Appointments to the 2022 Disaster Assistance Committee
  • Approval of Revisions to the T. David Fitz-Gibbon Architecture Firm Award in the Rules of the Organization
  • Appointments to the Pathways into the Profession Inclusivity Study Task Force
  • Appointments to the 2022 Nominating Committee
  • Approval of Revisions to Director Counts in the Rules of the Organization
  • Appointment to the 2022 PAC Board of Trustees

Written reports were provided for the following consent agenda items:

  • Advisory Council Updates
  • Strategic Planning Update                                                                 
  • PAC Update                                                                                                   
  • General Assembly Update
  • Secretary’s Advisory Committee Update
  • Membership Update
  • Amber Book Program Update           
  • Emerging Leaders in Architecture Update
  • Operation Reach, Retain, and Develop Update
  • AIA National Conference on Architecture
  • HousingX Conference Partnership
  • Mayor’s Innovation Project – Town of Blacksburg
  • Advisory Council Rosters                                                                              
  • Proposed Amendments to AIA National Bylaws                                                                                           

Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, FAIA at cclayborne@aiava.org.

The next meeting of the AIA Virginia Board of Directors will be held virtually on June 17.

At the February Board Meeting

MEETING RECAP

AIA Virginia | 2022 Board of Directors
February 18, 2022
Zoom Virtual Meeting

Motions Made and Approved:

The Board of Directors of AIA Virginia voted as follows:

  • Approval of the January 29 Meeting Minutes
  • Appointments to the 2022 Honors Committee
  • Approval of the FY 2020-2021 Financial Audit
  • Appointments to the 2022 Secretary’s Advisory Committee

Motions Made and Approved in Closed Session:

The Board of Directors of AIA Virginia voted as follows:

  • Approval of the FY2020-2021 IRS Form 990

Written reports were provided for the following consent agenda items:

  • Advisory Council Updates                                                                 
  • PAC Update                                                                                                   
  • General Assembly Update
  • Member Appointments to the Dept of Housing and Community

Development Workgroups

  • Membership Update
  • Amber Book Program Update           
  • Emerging Leaders in Architecture Update
  • Operation Reach, Retain, and Develop Update
  • AIA Grassroots Conference
  • HousingX Conference Partnership
  • Mayor’s Innovation Project – Town of Blacksburg
  • Advisory Council Rosters                                                                              
  • Joint Letter with Preservation Virginia Second Street Baptist Church Demolition                                                                                         

Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, FAIA at cclayborne@aiava.org.

The next meeting of the AIA Virginia Board of Directors will be held on April 1 at Hampton University. The Board will convene in Warrenton, VA in March for its strategic planning retreat.

At the October Board Meeting

MEETING RECAP

AIA Virginia | 2021 Board of Directors
October 1, 2021
University of Virginia School of Architecture

Motions Made and Approved:

The Board of Directors of AIA Virginia voted as follows:

  • Approval of the 2022 Nominations for the four Advisory Councils
  • Approval of the Letter to the Fairfax County Board of Supervisors Requesting Documentation of One University Plaza Before Demolition
  • Approval of the COVID Policy for In-Person Meetings

Written reports were provided for the following consent agenda items:

  • PAC Update
  • 2021 Rumble in the Jungle PAC Competition
  • Advocacy Update: Commission on School Construction and Modernization
  • Virginia Municipal League Annual Conference Presentation
  • Architecture Exchange East Update
  • Membership Update
  • Amber Book Program Update
  • Virginia NOMA Update                                              
  • Emerging Leaders in Architecture Update
  • Communications Audit Status
  • Operation Reach, Retain, and Develop – Season 2                         
  • Community Dinner: Norfolk                           

Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, FAIA at cclayborne@aiava.org.

The next meeting of the 2021 AIA Virginia Board of Directors will occur on December 17, 2021.

At the August Board Meeting

MEETING RECAP

AIA Virginia | 2021 Board of Directors
August 13, 2021
Zoom Virtual Meeting

Motions Made and Approved:

The Board of Directors of AIA Virginia voted as follows:

  • Approval of the AIA Virginia Knowledge Community Grant Program
  • Approval of the Charges for the Pathways into the Profession Inclusivity Study
  • Approval of the 2021 AIA Virginia Honors Awards
  • Approval of using 2021 Visions for Architecture as a Fundraiser for Hampton University Scholarships
  • Approval of the 2022 Slate of Officers and Associate Director for presentation to the Membership
  • Adoption of the Board Performance Review Policy
  • Approval of Modifying Requirements of the Financial Contingency Fund in the Rules of the Organization
  • Approval of Leaving 2022 AIA Virginia Dues Rates unchanged from 2021 Rates
  • Approval to Dissolve the Region of The Virginias in accordance with AIA National Governance Changes

Written reports were provided for the following consent agenda items:

  • PAC Update
  • 2021 Rumble in the Jungle PAC Competition
  • Advocacy Update: Commission on School Construction and Modernization
  • Art of Practice Debrief
  • Architecture Exchange East Update
  • Membership Update
  • Amber Book Program Update
  • Virginia NOMA Update                                              
  • Emerging Leaders in Architecture Update
  • Communications Audit Status                                   
  • Community Dinner: Norfolk                           

Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, FAIA at cclayborne@aiava.org.

The next meeting of the 2021 AIA Virginia Board of Directors will occur on October 1, 2021.

At the June Board Meeting

MEETING RECAP

AIA Virginia | 2021 Board of Directors
June 25, 2021
Zoom Virtual Meeting

Motions Made and Approved:

The Board of Directors of AIA Virginia voted as follows:

  • Acceptance of the Proposed Revisions to the 2020 Governance Efficiency Study Recommendations
  • Approval of the Revised Investment Policy
  • Reappointment of Virginia’s Architect Licensing Advisor
  • Appointment to the 2021 Honors Committee to fill an Unexpired Term
  • Approval of Revising the Rules of the Organization to Clarify Submission Requirements of the T. David Fitz-Gibbon Award
  • Approval of Revising the Rules of the Organization to Incorporate the Changes Resulting from the June 3 Special Meeting of the Membership
  • Approval of an End of the Fiscal Year Contribution to the Financial Contingency Fund
  • Approval of the FY2021-2022 Budget
  • Approval of Proposed Accounting Firm for FY 2020-2021 Audit and Tax Filing
  • Acceptance of the Recommendation to hold Architecture Exchange East and Visions Programming on Friday, November 5 at the Virginia Museum of Fine Arts

Written reports were provided for the following consent agenda items:

  • PAC Update
  • Advocacy Update: Equity in Procurement Workgroup
  • Art of Practice Update
  • Architecture Exchange East Update
  • Membership Update
  • Amber Book Program Update
  • Virginia NOMA Update                                              
  • Emerging Leaders in Architecture Update                            
  • SAP Training
  • PPP Loan Forgiveness
  • AIA Virginia’s Support of A’21 Candidates                            

Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, FAIA at cclayborne@aiava.org.

The next meeting of the 2021 AIA Virginia Board of Directors will occur on August 13, 2021.

At the Last Board Meeting

MEETING RECAP

AIA Virginia | 2021 Board of Directors
February 26, 2021
Zoom Virtual Meeting
Motions Made and Approved:

The Board of Directors of AIA Virginia voted as follows:

  • Acceptance of the Mid-Career Professionals Task Force Recommendations
  • Acceptance of 2021 Signature Events Recommendations
  • Appointments to the 2021 Honors Committee
  • Appointments to the 2021 PAC Board of Trustees
  • Approval of the 2020 Financial Audit
  • Appointments to the 2021 Secretary’s Advisory Committee
  • Appointments to the 2021 Nominating Committee

Motions Made and Approved in Closed Session:

The Board of Directors of AIA Virginia voted as follows:

  • Approval of IRS Form 990 for Fiscal Year 2019-2020
  • Adoption of Unanimous Consent of Directors Resolution for PPP Forgivable Loan

Written reports were provided for the following consent agenda items:

  • General Assembly Update
  • Lobby Month Update
  • Membership Update
  • Amber Book Program Update
  • Virginia NOMA Update                                              
  • Emerging Leaders in Architecture Update                            
  • AEC Virtual Symposium
  • Economic Outlook from February 5, 2021                                                    

Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, FAIA at cclayborne@aiava.org.

The next meeting of the 2021 AIA Virginia Board of Directors will occur virtually on April 23, 2021.

At the Last Board Meeting

MEETING RECAP
AIA Virginia | 2020 Board of Directors
December 10, 2020
Zoom Virtual Meeting

Motions Made and Approved:
The Board of Directors of AIA Virginia voted as follows:
● Approval of October 9, 2020 Meeting Minutes
● Approval of Proposed Bylaws Changes for Presentation to the Membership

Written reports were provided for the following consent agenda items:

• PAC Update
• General Assembly Special Session Wrap-Up
• Membership Update
• Amber Book Update
• Virginia NOMA Update
• Mid-Career Professionals Program Update
• Emerging Leaders in Architecture Update
• Operation: Reach, Retain, and Develop Update
• AEC Symposium Update

Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, FAIA at cclayborne@aiava.org.

This is the last meeting of the 2020 AIA Virginia Board of Directors.

At the Last Board Meeting

MEETING RECAP
AIA Virginia | 2020 Board of Directors
October 9, 2020
Zoom Virtual Meeting

Motions Made and Approved:

The Board of Directors of AIA Virginia voted as follows:

● Approval of August 7, 2020 Meeting Minutes
● Approval of August 31, 2020 Meeting Minutes
● Approval to change the name of the Equity, Diversity, and Inclusion Committee to the Justice, Equity, Diversity, and Inclusion Committee in the Rules of the Organization.
● Approval of including the Finance Committee to the Rules of the Organization.
● Approval of the Secretary’s Advisory Committee’s governance efficiency recommendations for presentation to the membership.

Written reports were provided for the following consent agenda items:

  • PAC Update                                                                                                   
  • General Assembly Special Session Update
  • Gubernatorial Appointments
  • Membership Update
  • Amber Book Update
  • Virginia NOMA Update                                                          
  • Emerging Leaders in Architecture Update                            
  • Operation: Reach, Retain, and Develop Update
  • Partnership with Virginia Department of Mines, Minerals, and Energy
  • Virginia Energy Efficiency Council Membership Swap
  • AEC Joint Owner Forum – Department of General Services           
  • AEC Conference Update                                                       

Members may request a copy of these written reports by emailing AIA Virginia Executive Vice President, Corey Clayborne, FAIA at cclayborne@aiava.org.

The next meeting of the 2020 AIA Virginia Board of Directors will take place Thursday, December 10, 2020.