MEETING MINUTES
AIA Virginia | 2018 Board of Directors
February 16, 2018
Summary of Actions
Motions Made and Approved:
The Board of Directors of AIA Virginia voted as follows:
● Approval of the December 8, 2017 (Morning Session) Meeting Minutes
● Approval of the December 8, 2017 (Afternoon Session) Meeting Minutes
● Approval of the Executive Committee to work with the Virginia Department of Emergency Management to refine and finalize the Memorandum of Understanding
● Approval to finalize the Memorandum of Understanding with the Virginia Department of Historic Resources regarding the Survey of Modern Buildings Pilot Program
● Appointment of the 2018 Secretary’s Advisory Committee
● Approval of the 2017 AIA Virginia Financial Audit
● Appointment of 2018 Finance Committee
● Appointment of the 2018 Nominating Committee
● Appointment of the 2018 Honors Committee
SUMMARY ITEMS BASED ON STRATEGIC PLAN GOALS:
1. Position Architects as vital contributors to our built environment:
• Resiliency Partnership with Virginia Department of Emergency Management (VDEM): A discussion was held regarding the contents of the draft Memorandum of Understanding provided by VDEM. Board comments were provided for incorporation into the final document.
• National Mall Initiative: The “Resolution to Request the AIA Pursue Legislative Action Regarding the National Mall” as adopted unanimously by the AIA Virginia Executive Committee at its meeting on January 16, 2018, was shared. The Board of Directors approved requesting AIA National to lead a visionary planning effort of the National Mall at its August 18, 2017, meeting. It was noted that AIA Maryland adopted an identical resolution.
• Virginia Department of Historic Resources (VDHR) Survey of Modern Buildings Pilot Program: A draft Memorandum of Understanding was presented that delineated the scope of the pilot program. The goal of the program is to inventory historic buildings in Virginia from the 20th century which VDHR has a significant need of. The pilot program will occur in one local AIA chapter.
2. Advance knowledge and expertise of members:
• The Virginia Design Forum XIII will occur April 6-7, 2018 at the Taubman Museum in Roanoke, Virginia. The title of the Forum is called Blur: The Shifting Boundaries Between Art, Technology, and Architecture. Local legislators will be invited to the event.
• The Fellows Fete will occur on April 28, 2018, in Richmond to celebrate five new Fellows in the Region of the Virginias.
• The Professional Excellence Advisory Committee is currently establishing the scope and boundaries of the Architecture Exchange East Task Force.
• The new leadership structure for the Emerging Leaders in Architecture (ELA) program has been established and consists of a Chair, Vice-Chair, Past-Chair, Emeritus Advisor, and one leader from each local AIA Chapter.
3. Advocate for the Profession:
The 2018 PAC goal is $15,000.
The first ACE Joint Owner Forum event, a joint venture of the Virginia components of AIA, AGC, and ACEC will be held on February 20, 2018, in Richmond. This forum will be with the Commonwealth of Virginia’s Department of General Services and be followed by a legislative reception.
4. Implement a communication program that informs and facilitates connections:
The findings of the E-Communications survey were presented which had over 540 respondents.
The Communications and Outreach Advisory Committee is currently working on the scope of a Publication Workgroup. The workgroup would define the audience, provide aesthetic guidance, and general content boundaries for a future publication.
5. Become a model of a strong nonprofit and vibrant membership organization:
The 2017 membership count ended at 2,389 members.
The final fully executed Chartwell Capital Advisors Memorandum of Understanding that seeks to provide Financial Planning Services, Legal Services, Health Insurance, Commercial and Personal Lines Insurance, and Ancillary Benefits to AIA Virginia members was presented.
DISCUSSION ITEMS:
Treasurer’s Report:
AIA Virginia’s total revenue is nearly $50,000 greater and expenses are approximately $45,000 less than at this point in time last year.
EVP Report:
A briefing was provided on the December 2017 APELSCIDLA Meeting. The next APELSCIDLA Meeting is scheduled for March 20, 2018.
Outreach efforts continue and include events in Alexandria, Charlottesville, Danville, and Hampton.
President’s Report:
AIA Grassroots is in San Diego from March 12-14, 2018.
Next Meeting:
The next meeting of the AIA Virginia Board of Directors will be held on April 6, 2018, at Virginia Tech (Blacksburg).