Regulations and FAQs

This program is not a competition, but a recognition of built and un-built projects deemed worthy of acknowledgement by independent juries. There is no specific number of awards to be granted. Jury recognition will be given by AIA Virginia in the form of a certificate. Winners shall provide high-resolution images of their projects within two weeks of notification.

We accept electronic entries and submissions. (Binders are no longer accepted.)

Each entry shall be submitted as described below.  Entries submitted in an unspecified manner will be disregarded.

The submitting designer shall clear all photographs and drawings for unrestricted release and reproduction in connection with publicity of the program including, but not limited to, print media, web media, and exhibition.

The submitting designer may qualify as a member of the design team, whether or not serving as the head of that team. Where one individual is not the sole author, all other persons substantially contributing to the design of the project must be given credit as part of the submission, regardless of professional discipline.

Project authorship will remain concealed throughout the jury’s deliberation.

Winners shall provide high-resolution images (300 dpi) of their projects within two weeks of notification to program organizers.

Fees

AIA Virginia Members:
$190 for the first project
$160 for each additional project

AIA Virginia Associate Members:
$85 for the first project
$85 for each additional project

Non-members of the AIAVA (must have an office located in Virginia):
$245 for the first project
$220 for each additional project
Note that you must be a member or associate member of AIA Virginia to receive a member discount. If you are not a member of AIAVA you cannot receive a discounted member rate regardless of your national AIA member status.

Eligibility
All entries must be the work of licensed architects who have an office in Virginia OR are members of AIA Virginia. This includes Associate Members of AIA Virginia.

The location of projects is not restricted, but any built work submitted must have been completed after January 1, 2012.

Un-built work will also be considered, as long as it was commissioned by a client as opposed to hypothetical work completed in the mode of research or academic training.

What to do:

  1. Assemble the Concealed Identification PDF and the Project PDF (The Call for Entries launches on May 11.)
  2. Complete entries, upload submissions and pay online by 5 p.m. on July 16, 2020.

To enter, go to Design Awards Entries

PDF#1    Concealed Identification PDF to be titled concealedid.pdf

WILL INCLUDE

  • Project name and address
  • Owner’s name, address, email address, and phone number
  • Designer’s name, address, email address, and phone number
  • Contractor’s name, address, email address, and phone number
  • Photographer’s name, address, email address, and phone number

PDF#2    Project PDF to be titled project.pdf

WILL NOT EXCEED 15MB and 8.5×11 inches in SIZE.

WILL INCLUDE    Page 1: brief project description (voided of the design firm’s name or logo) and category to which it is being submitted

Pages 2, 3, 4, 5, 6: photographs, renderings, and/or plans/sections that provide a clear understanding the project. Also encouraged are concept sketches that communicate the development of the project and/or its method of construction

 

Frequently Asked Questions

Q:           I’m not a member of the AIAVA, but someone on my project team is. Can I submit at the lower “member” rate?

A:            Yes. But, please indicate the name of the AIAVA Member on the design team.

Q:           I’m not a member of the AIAVA, but someone who works in my firm is. Can I submit at the lower “member” rate?

A:            Only if they were a member of the design team. Please indicate the AIAVA member’s name on your concealed ID.

Q:           My firm has offices both in and outside Virginia. I’d like to submit a project being designed by one of my out-of-state offices. Is it eligible?

A:            It depends. If an AIAVA member is a member of the project team, then it is eligible to submit. (Please indicate the AIAVA member’s name on your concealed ID.) If no AIAVA members served on the project team, it is not eligible — even if your firm has an office and/or members in Virginia.

Q:           Is un-built work eligible?

A:           Un-built work will also be considered, as long as it was commissioned by a client as opposed to hypothetical work completed in the mode of research or academic training.

Q:           Can I submit an un-built project now and  submit it again if it gets built (even if it already won)?

A:            Yes. The option to submit un-built works provides the opportunity to celebrate exceptional projects that, for one reason or another, may never get built. Since built works can vary from designed work, we allow submissions in both phases.

Q:            Can Associate Members of AIA Virginia submit?

A:            Absolutely. All entries must comply with relevant licensure requirements. 

Q:           Is check or credit card preferable?

A:            We do not accept checks. We accept VISA, MasterCard, and American Express.

Q:           I will be submitting multiple projects—do I register all of them separately?

A:            No, you can record up to 10 projects in one registration session. Beyond 10, please simply submit an additional on-line form.

Q:           Can I include the name of our project on the introductory page of our Project PDF?

A:            Yes, just as long as it doesn’t identify the submitting firm in any way.

Q:           I see that you have a 15MB and 6-page limit on the Project PDF—isn’t that rather small?

A:            Yes, but that size ensures that your submission file will be easy to manage and open for jury members.

 Q:           What if my Project PDF exceeds six pages?

A:            Anything beyond six pages will be excluded from the jury’s deliberations.

 Q:           Is there a limit to the number of images that we include?

A:            No, as long as the entire file does not exceed 15MB.

 Q:           Can we include text on our Project PDF?

A:            Yes, as much as you’d like.

Q:           Does my Project PDF have to be 8.5×11 inches, or can it be 11×17 inches?

A:            8.5×11 inches only, please.

Q:           Can I sneak in a few extra images on the Concealed Identification PDF?

A:            No, please leave that page unadorned. The jury will never see it in the first place; it is a “blind jury.”

Q:           Our submission will be a few days late—can we have an extension?

A:            No, the submission deadline is firm.

 Q:           Will I receive a confirmation email once I submit my firm’s projects?

A:            Yes, a confirmation email will be generated once the submission has been processed.

Q:           When will the jury review the submissions? When will the winners be announced?

A:            The jury will be held in July or August, and winners will be publicly announced in late September or early October.